Renaissance Leadership Network

Privacy Policy

Version 1.0 · Updated: 22 September 2026

1. Who is responsible for your information

This information platform is owned by “ХАЗОН” ЕООД (HAZON Ltd), which is the data controller for personal information processed in connection with Renaissance Leadership Network (RLN).

• Company identifier supplied by the operator: BG204105982
• Office: 11 Kozyak Street, Sofia, Bulgaria
• Telephone: +359 888 605 073
• Email and privacy requests: mail@hazon.bg

We process personal data in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679, GDPR) and applicable Bulgarian data protection law.

2. Information collected

The Reserve a Seat form asks for your name, email address, country, telephone country code and phone number, role or area of leadership, reason for applying, and what you would like to discuss on your introductory call. It also records your acknowledgement of this notice and the notice version presented.

Please keep free-text answers relevant to your application. Do not include confidential information about other people or sensitive details such as health information or religious beliefs. You can describe your interests without disclosing these details.

Website hosting and delivery services may receive technical information, such as your IP address, browser information, and request times, when you load a page. The final hosting service and its logging practices must be confirmed before launch.

3. How your information is used

Your application details are used only to review your application and arrange the follow-up or free introductory call you requested. We do not use these details for newsletters, promotional messages, or other marketing purposes.

We process information necessary to respond to your membership application and arrange the requested follow-up on the basis of taking steps at your request before entering a contract (Article 6(1)(b) GDPR). The privacy checkbox acknowledges this notice; it is not consent to marketing.

We do not use automated decision-making or profiling to assess applications.

Required fields are needed for the planned application and follow-up process. If you do not provide them, the online form cannot be submitted.

4. Who may receive your information

Your application information is accessible only to authorised HAZON personnel and service providers supporting our website hosting, application processing, and email delivery, where necessary to review your application and arrange your requested follow-up or free call.

5. Payments, calls, and community links

Membership purchase buttons take you to Stripe checkout. Payment details are entered on Stripe, not in this application form. Payment processing is subject to Stripe’s Privacy Policy and the applicable arrangements between HAZON and Stripe.

The Telegram link is optional and opens a separate service. Joining the Telegram community is a separate action from submitting an application. Your profile and messages may be visible to others according to Telegram’s features and your settings.

The introductory call is planned to take place through Zoom. Details about call participation and any recording should be provided when the call is arranged. This form does not request permission to record you.

This website currently loads fonts from Google Fonts, which causes your browser to contact Google’s font servers. The current page code does not set advertising or analytics cookies. Additional tracking, plugins, or cookies introduced by a future WordPress installation will need to be assessed and reflected in this notice before use.

6. International transfers

Stripe is our payment provider and may process personal data outside the European Economic Area. Stripe describes the transfer mechanisms it uses in its Data Processing Agreement and Data Transfers Addendum, including the European Commission’s Standard Contractual Clauses and, where applicable, adequacy-based mechanisms. The applicable safeguard depends on the receiving entity and transfer.

Information submitted through the Reserve a Seat application form is stored and processed within the European Economic Area (EEA) by authorised HAZON personnel and the service providers supporting the application process. Application data is not transferred outside the EEA.

The Stripe payment-processing arrangements described above are separate from application processing. For information about applicable payment-transfer safeguards or to request a copy where available, contact mail@hazon.bg.

7. How long information is kept

We apply the GDPR’s storage-limitation principle: personal data is retained only for as long as necessary for the purpose for which it was collected, taking account of applicable Bulgarian legal obligations. GDPR does not prescribe one fixed retention period for all personal data.

• Applications and related correspondence: retained while an application and the requested follow-up are active. Once the application is withdrawn, declined, or otherwise closed and follow-up is complete, information is deleted or anonymised unless a specific legal obligation or a necessary legal-claims purpose requires limited further retention.
• Member administration: retained while membership is active and until outstanding service, payment, or administrative matters are resolved. Records required by law are handled separately.
• Payment and accounting records: retained for the periods required by applicable Bulgarian accounting and tax law. Stripe retains information it controls under its own policy and legal obligations.
• Privacy acknowledgement records: retained with the related application and, where necessary, for the period needed to demonstrate compliance or resolve a relevant dispute.
• Technical and security logs: limited to the period needed to operate and secure the website or investigate a specific incident. The final provider’s log-retention settings must be confirmed before launch.

Where information must be kept for a legal obligation or claim, retention is limited to the relevant records and the applicable statutory or claims period. When the reason for keeping it ends, the records are deleted or anonymised. You can request information about the criteria that apply to your records by emailing mail@hazon.bg.

8. Your privacy rights

Depending on the law that applies and the circumstances, you may have rights to access your personal information, correct it, request deletion, restrict processing, object to certain uses, or receive a portable copy. Where processing relies on consent, you may withdraw that consent without affecting the lawfulness of processing before withdrawal.

You may also complain to the relevant data protection authority, including the authority in your country of residence, work, or the place of an alleged infringement where applicable. These rights can have conditions and exceptions.

To exercise your rights, email mail@hazon.bg, describe your request, and provide enough information for us to locate your records. We may request proportionate identity verification. We will respond within the time limits set by GDPR.

You have the right to lodge a complaint with the Bulgarian Commission for Personal Data Protection or another competent supervisory authority.

9. Updates and The Dome

The Dome is coming soon. This notice does not describe a launched member platform. Before platform features collect information, RLN will need to explain their processing, including member profiles, business listings, community communications, and notifications. Material changes to this notice should be communicated through the website or another appropriate channel.